Coordinator, Interprofessional Education/Pacific Center

Company: University of the Pacific
Location: San Jose
Posted on: March 29, 2025

Job Description:

Coordinator, Interprofessional Education/Pacific CenterJob Title: Coordinator, Interprofessional Education/Pacific CenterUnion Level: VDepartment: Department of Diagnostic SciencesCampus:Posting Number: 201303958PFull or Part Time: Full TimeNumber of Months: 12Open Date: 03/19/2025Open Until Filled: NoSponsorship: This position is not eligible for a visa sponsorship now or in the future.Position Summary:Under the general supervision of the Chair of Diagnostic Sciences, provides administrative support and coordination activities for academic programs and operations within the department.University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.Essential Functions

• Provide administrative oversight of extramural programming to include working with SF operations on the extramural rotation assignments, monitoring and assisting with the processing of extramural registration activities including EXAAT, CErtiphi, and other background checks as necessary to meet extramural rotation requirements, communicating with all extramural rotation sites, and student travel reimbursements in coordination with financial services.
• Coordinate DS 307 Extramural Programs Course; site creation in Learning Management System (LMS); upload documents, grades, and presentations; prepare and format course material documents; create student lists and seating charts; prepare utilization of educational technologies for class sessions; track student attendance; reserve rooms and coordinate classroom setup; and compile results from course polls and surveys; manage student rotation issues.
• Provide administrative support to the Pacific Center for Equity in Oral Health Care, tracking grants, budgets, and assisting with grant applications, data acquisition, and the submission process.
• Enter outcomes data and produce reports; create and maintain spreadsheets to record and calculate outcomes tracking for accreditation and for the Chair of Diagnostic Sciences.
• Provide coordination and support for department special projects such as the Redwood Navigation Center.
• Participate and support long-term goals and strategies to meet changing needs of the Department of Diagnostic Sciences and the School of Dentistry.
• Perform all other duties as assigned by the Chair of Diagnostic Sciences.Minimum QualificationsKnowledge of:
  • Principles of business letter and report writing.
  • Intermediate level Microsoft Word, Excel, Access, PowerPoint, Adobe Photoshop, and email systems.Experience:
    • Minimum of 3 years increasingly responsible administrative support experience.Education:
      • High school diploma or equivalent.Working Conditions:
        • Position is five (5) days per week, seven and one-half (7.5) hours per day.Preferred QualificationsKnowledge of:
          • Canvas learning system knowledge if possible.
          • Dental/medical terminology helpful.
          • PubMed or other online library, literature databases.Ability to:
            • Manage time, organize duties/assignments, and set priorities to meet multiple deadlines.
            • Work effectively and accurately with multiple interruptions.
            • Take initiative in the organization and maintenance of departmental responsibilities, projects, and procedures.
            • Work productively under pressure with minimal supervision.
            • Use a variety of office/business machines to include computer, copier, and scanner.
            • Maintain high level of confidentiality of information.
            • Demonstrate excellent attention to detail, problem-solving, judgment, customer service, and follow-through skills.
            • Project a professional image, demonstrate strong interpersonal skills and communicate in a collegial and professional manner with administrators, faculty, staff, residents, and students.Experience:
              • Previous experience in an academic setting highly desirable.Other:
                • Experience and sensitivity in working with people of diverse backgrounds and cultures.
                • Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
                • Ability to engage and integrate culturally responsive practices and knowledge in their work.Physical RequirementsThe physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
                  • Work performed is primarily general office/administrative with frequent use of computer keyboard and phone;
                  • Requires sitting majority of the working day; occasional standing, bending, and walking.
                  • Occasional lifting of up to 15lbs should be anticipated.Hiring RangeHiring Range: $33.26 per hourAll applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.AB 810 Misconduct Disclosure Requirement: University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.AA/EEO Policy StatementUniversity of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.
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Keywords: University of the Pacific, San Jose , Coordinator, Interprofessional Education/Pacific Center, Education / Teaching , San Jose, California