Controller

Company: Regal Executive Search
Location: San Jose
Posted on: April 1, 2025

Job Description:

Job DescriptionControllerWell-established and dynamic accounting and consulting firm.The Controller is responsible for managing the day-to-day financial operations and processes of a 10+ Partner accounting firm.Responsibilities:

• Monthly Accounting/Billing:

• Manage time input into practice management software, producing work in process reports and billing at the end of each month.
• Review billing by Partner with the Partner.
• Prepare billing analysis reports by Partner, by department, by location, and recap of billing, write-downs, and holds.
• Email Partners with WIP recap reports during and at the end of the billing cycle.
• Post billing from Practice Management software to general ledger.
• Accounts Payable:
  • Manage the posting of invoices to Sage software. Review for appropriate approval and coding.
  • Manage the printing of checks for signature and attach appropriate backup for signature.
  • Manage AP and the timing of payments in conjunction with cash flow management.
  • Collections:
    • Review daily deposits and posting to appropriate accounts in Practice Management.
    • Post monthly receipts appropriately to Sage Software.
    • Manage the periodic AR review with Partners to enhance collections.
    • General Ledger:
      • Post general journal entry for payroll to the appropriate departments and locations in the general ledger.
      • Post billing journal entry in the general ledger.
      • Prepare monthly bank reconciliations for 6 bank accounts.
      • Review the general ledger.
      • Prepare monthly financial statements for 3 entities.
      • Prepare month-end and year-end close of Sage.
      • Cash Management:
        • Manage the preparation of daily deposits to the bank.
        • Manage the preparation of cash reporting to Partners.
        • Monitor and follow up with clients with past due accounts.
        • Review bank activity in bank accounts on a daily basis.
        • Manage cash flow, including utilization of LOC.
        • Payroll:
          • Manage the preparation and payment of semi-monthly payroll.
          • Prepare Payroll reports by department and location.
          • Prepare time entry analysis reports as needed.
          • Miscellaneous:
            • Assist with preparation of annual budget.
            • Prepare for annual insurance renewal.
            • Assist with the preparation of annual tax returns.
            • Develop and improve financial information gathering and reporting to Partners so that they may better manage the business.
            • Further improve the efficiency of the accounting department.
            • Gather information and prepare reports for the annual meeting.
            • Complete various annual surveys with Firm financial information.
            • Management:
              • Manage a staff of one full-time accountant and preferably manage others who participate in the above.Requirements:
                • Bachelor's degree in Accounting or equivalent.
                • 5 years' experience in financial management at a Professional Services Firm.
                • Ability to work extended hours as necessary.
                • Strong multi-tasking skills.
                • Ability to work independently and as a member of a team.
                • Software:
                  • Proficiency in Microsoft Outlook, Word, Excel.
                  • Sage software (or similar, preferred).
                  • Practice Management software (or similar, preferred).
                  • ADP Payroll software (or similar, preferred).
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Keywords: Regal Executive Search, San Jose , Controller, Accounting, Auditing , San Jose, California