Interim Senior Business Administrator

Company: BlueVoyant
Location: San Francisco
Posted on: October 30, 2024

Job Description:

Interim Senior Business Administrator(12-month contract)Location: Hybrid out of our Leeds, UK OfficeWe are looking for an Interim Senior Business Administrator to organize and coordinate administration duties and office procedures in our Leeds and London offices. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.Senior Business Administrator responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors, and providing general administrative support to our employees. Previous experience as an Office Manager or Office Administrator is necessary. A successful candidate should also have experience with a variety of office software (email tools, spreadsheets, and databases) and be able to accurately handle administrative duties. Ultimately, the Interim Senior Administrator should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operations.Responsibilities

• Serve as the point person for office and administration duties including:
• Maintain the office condition and arrange necessary repairs.
• Organize office operations, procedures, and policies.
• Assist with arrangements for visitors to the office.
• Arrange basic refreshments for the two offices.
• Provide general support and refreshments to visitors.
• Schedule meetings and appointments.
• Plan in-house or off-site activities.
• Manage contract and price negotiations with office vendors, service providers, and office lease.
• Liaise with facility management vendors, including cleaning, catering, and security services.
• Asset management.
• Address employee queries regarding office management issues (e.g., stationery, hardware, and travel arrangements).
• Health & safety management.
• Answering phone calls.
• Call answering service management, including logging on call rota information.
• Booking travel and accommodation.
• Assisting Sales with event organization.
• Assisting SVP of Sales with expenses.
• Ordering and management of marketing SWAG for events.
• Shipping.
• General office errands.
• Opening and distribution of post.
• General administrative support.
• Arrange for remote working equipment to be shipped to employees.
• Arrange for the collection of equipment from leavers.
• Adding new starters to UK email distribution lists and message groups.
• Any other duties as required by the line manager and senior team.Requirements
  • Proven experience as an administrative assistant.
  • Knowledge of office administrator responsibilities, systems, and procedures.
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular).
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational and planning skills in a fast-paced environment.
  • A creative mind with an ability to suggest improvements.About BlueVoyantAt BlueVoyant, we recognize that effective cyber security requires active prevention and defense across both your organization and supply chain. Our proprietary data, analytics, and technology, coupled with deep expertise, works as a force multiplier to secure your full ecosystem. Accuracy! Actionability! Timeliness! Scalability!Led by CEO, Jim Rosenthal, BlueVoyant's highly skilled team includes former government cyber officials with extensive frontline experience in responding to advanced cyber threats on behalf of the National Security Agency, Federal Bureau of Investigation, Unit 8200, and GCHQ, together with private sector experts. BlueVoyant services utilize large real-time datasets with industry-leading analytics and technologies.Founded in 2017 by Fortune 500 executives, including Executive Chairman, Tom Glocer, and former Government cyber officials, BlueVoyant is headquartered in New York City and has offices in Maryland, Tel Aviv, San Francisco, London, Budapest, and Latin America.All employees must be authorized to work in the United Kingdom. BlueVoyant provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, BlueVoyant complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.BlueVoyant Candidate Privacy NoticeTo understand how we secure and manage your personal data upon submitting a job application, please see our Candidate Privacy Notice, which can be found here -
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Keywords: BlueVoyant, San Jose , Interim Senior Business Administrator, Other , San Francisco, California