Fiscal Services Manager

Company: Contra Costa Community College District
Location: Pleasant Hill
Posted on: February 1, 2025

Job Description:

Position TitleFiscal Services ManagerSalary: YEARLY: $125,460, step 1 - $152,856, step 5 (see special instructions for initial step placement)Position Status: PermanentOvertime Status: Exempt (not eligible)Position: Full-Time# of Hours Scheduled Per Week: 40Work Schedule: Monday - Friday, 8am - 5pmDepartment: D1002-Business ServicesPosition Definition: The Fiscal Services Manager, under general direction, plans, organizes, directs, and supervises the work of the college's fiscal services units; develops and maintains complex databases used to develop the college's budget; performs a variety of complex professional accounting functions; and explains accounting procedures and processes for others.Examples of Duties/Essential FunctionsDuties/essential functions may include, but not be limited to, the following:

• Supervises and coordinates the daily operations of the college's fiscal services units, including accounting, payroll, accounts payable, and cashiering.
• Oversees, audits and reconciles various accounting transactions including cashiers' receipts, bank deposits, and cash funds.
• Develops and maintains the position control budget and the line item budget databases used to develop the college's adopted budget.
• Reviews detail of the adopted budget for all college funds for accuracy and makes appropriate adjustments.
• Provides college-wide fiscal information for the program review process.
• Ensures that accounting records accurately reflect college expenditures and revenues.
• Monitors and maintains categorical, auxiliary and operating budgets, including the preparation of reports and providing financial analysis of all categorical programs.
• Develops budgets for new and existing grants based on goals and objectives.
• Conducts college tasks year-end closing by preparing adjusting entries for college operating and categorical budgets.
• Assists in developing the annual budget for the college.
• Maintains and reconciles the College Foundation accounting records and works directly with the external auditors to complete the annual audit of the College Foundation.
• Provides training to assigned departmental staff regarding accounting procedures.
• Confers with other agencies regarding interpretation and application of laws, policies, and regulations as necessary.
• Supervises the preparation of various financial statements, project claims, and other special reports.
• Participates in the employment process for new fiscal services staff.Minimum QualificationsEDUCATION: An earned bachelor's degree from an accredited college or university in accounting, business, public administration or other related field, or the equivalent.EXPERIENCE: Five years of increasingly responsible professional accounting experience. Three years of experience at a supervisory level.Desirable Qualifications
• Experience developing and monitoring a complex budget for a large organization.
• Experience performing high level accounting for a California public education institution.
• Experience supervising key business functions (accounts payable, payroll, cashiering, and grant accounting).
• Experience working with complex enterprise computer systems.Employee BenefitsThe District offers health, vision, dental and life insurance for monthly classified employees and managers/supervisors and their eligible dependents. Most employees are members of the PERS (Public Employees Retirement System).ADA AccommodationsIn conformance with the Americans with Disabilities Act, requests for reasonable accommodations may be made to slever@4cd.edu.
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Keywords: Contra Costa Community College District, San Jose , Fiscal Services Manager, Executive , Pleasant Hill, California