HAI Events Manager
Company: Convention Industry Council - CIC
Location: Palo Alto
Posted on: October 29, 2024
Job Description:
SCHOOL/UNIT DESCRIPTION: The Stanford Institute for
Human-Centered Artificial Intelligence (HAI) is a newly formed and
rapidly growing institute within the Dean of Research. As an
independent research institute, HAI's mission is to advance AI
research, education, policy and practice to improve the human
condition. Led by faculty from multiple departments across
Stanford, research focuses on developing AI technologies inspired
by human intelligence; studying, forecasting and guiding the human
and societal impact of AI; and designing and creating AI
applications that augment human capabilities.POSITION SUMMARY: We
are seeking an experienced and dynamic HAI Events Manager to
oversee the planning and execution of high quality events including
large in-person conferences, invitation-only events, weekly
research seminars, and co-sponsored events. Reporting to the
Director of Communications, the Events Manager will be responsible
for scoping project tasks, team assignments, and guiding the team
to create work plans and schedules, as well as managing budgets,
vendors, and press/media for events. The Event Manager is a
critical role that requires a proactive, organized, and
collaborative professional with exceptional attention to detail and
strong problem-solving skills who partners with a diverse range of
stakeholders, and thrives in a fast-paced environment.This is a
100% FTE, benefit-eligible, two-year fixed term, renewable
position. This position will be based on Stanford's main campus and
will be considered for an option of , subject to operational
need.CORE DUTIES:
- Serve as project manager of multiple activities, scope out
project tasks/team assignments and guide team to create work plans
and schedules, monitor progress, and meet milestones.
- Oversee the management of event teams and/or production
consultants to produce quality, multi-faceted events and
productions.
- Establish and maintain relationships with internal and external
university partners.
- Act as department representative at cross-departmental project
meetings.
- Operate as account manager on deliverables, program metrics,
and status reports.
- Work cross-departmentally to prepare and manage complex program
budgets.
- Recommend and schedule events into appropriate off-campus and
on-campus venues.
- Oversee registration strategy and logistics.
- May hire and oversee support staff, students and contingent
event staff.
- Train and supervise junior event planners in proper execution
and implementation of events.MINIMUM REQUIREMENTS:Education &
Experience: Bachelor's degree and five years of relevant experience
or combination of education and relevant experience.Knowledge,
Skills and Abilities:
- Superior project and event management skills.
- Ability to manage a diverse team of staff and contingent labor,
holding them to deadlines and the highest quality output.
- Demonstrated experience with financial management of complex
event budgets requiring excellent analytical skills.
- Extreme attention to detail and deadlines; ability to
prioritize and manage complex workflows.
- Excellent communication, time management, and customer service
skills. Must be well organized and detailed oriented.
- Ability to accomplish goals working through formal and informal
channels, with diplomacy and tactfulness.
- Demonstrated high level of confidence in making strategic
decisions, good judgment, and innovative and creative problem
solving skills.Certifications and Licenses:
- Valid Non-Commercial Class California Driver's License.PHYSICAL
REQUIREMENTS:
- Frequently stand/walk, sit, perform desk-based computer tasks,
and use a telephone.
- Occasionally kneel/crawl, twist/bend/stoop/squat, grasp
lightly/fine manipulation, and grasp forcefully,
lift/carry/push/pull objects that weigh 21-40 pounds.
- Ability to obtain and maintain a California Non-commercial
Class license and drive day or night.WORKING CONDITIONS:
- May require some travel and working evenings and weekends.WORK
STANDARDS:
- When conducting university business, must comply with the
California Vehicle Code and Stanford University driving
requirements.
- Interpersonal Skills: Demonstrates the ability to work well
with Stanford colleagues and clients and with external
organizations.
- Promote Culture of Safety: Demonstrates commitment to personal
responsibility and value for safety; communicates safety concerns;
uses and promotes safe behaviors based on training and lessons
learned.
- Subject to and expected to comply with all applicable
University policies and procedures, including but not limited to
the personnel policies and other policies found in the University's
Administrative Guide, .The expected pay range for this position is
$99,000 to $122,821 per annum.Stanford University provides pay
ranges representing its good faith estimate of what the university
reasonably expects to pay for a position. The pay offered to a
selected candidate will be determined based on a wide range of
factors that are unique to each candidate including but not limited
to geographic location, knowledge, skills and abilities, relevant
education, depth and breadth of experience, performance; as well as
other business and organization needs such as (but not limited to)
the scope and responsibilities of the position, the minimum
qualifications, departmental budget availability, and market and
internal equity across the unit, department and reporting
relationships.At Stanford University, base pay represents only one
aspect of the comprehensive rewards package. The Cardinal at Work
website () provides detailed information on Stanford's extensive
range of benefits and rewards offered to employees. Specifics about
the rewards package for this position may be discussed during the
hiring process.Why Stanford is for YouImagine a world without
search engines or social platforms. Consider lives saved through
first-ever organ transplants and research to cure illnesses.
Stanford University has revolutionized the way we live and enrich
the world. Supporting this mission is our diverse and dedicated
17,000 staff. We seek talent driven to impact the future of our
legacy. Our culture and empower you with:
- Freedom to grow. We offer career development programs, tuition
reimbursement, or audit a course. Join a TedTalk, film screening,
or listen to a renowned author or global leader speak.
- A caring culture. We provide superb retirement plans, generous
time-off, and family care resources.
- A healthier you. Climb our rock wall or choose from hundreds of
health or fitness classes at our world-class exercise facilities.
We also provide excellent health care benefits.
- Discovery and fun. Stroll through historic sculptures, trails,
and museums.
- Enviable resources. Enjoy free commuter programs, ridesharing
incentives, discounts and more!The job duties listed are typical
examples of work performed by positions in this job classification
and are not designed to contain or be interpreted as a
comprehensive inventory of all duties, tasks, and responsibilities.
Specific duties and responsibilities may vary depending on
department or program needs without changing the general nature and
scope of the job or level of responsibility. Employees may also
perform other duties as assigned.Consistent with its obligations
under the law, the University will provide reasonable
accommodations to applicants and employees with disabilities.
Applicants requiring a reasonable accommodation for any part of the
application or hiring process should contact Stanford University
Human Resources by submitting a .Stanford is an equal employment
opportunity and affirmative action employer. All qualified
applicants will receive consideration for employment without regard
to race, color, religion, sex, sexual orientation, gender identity,
national origin, disability, protected veteran status, or any other
characteristic protected by law.
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Keywords: Convention Industry Council - CIC, San Jose , HAI Events Manager, Executive , Palo Alto, California
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